Asset Maintenance Log
Imagine a technician completes the monthly inspection of a Nova Industries packaging machine. The schedule says the work was due, but the company still needs proof of what was done, when it was completed, and whether the machine had a problem.
An Asset Maintenance Log records the actual maintenance event. It turns a planned task into a dated service history that the operations and audit teams can check later.
Open the planned log#
Use the Maintenance Log section of the Asset Maintenance record or open the Asset Maintenance Log list.
Complete the log#
- Confirm the Asset, task, due date, and assignee.
- Change status to Completed after the work is actually finished.
- Enter the completion date and actions performed.
- Attach the certificate when the task requires one.
- Save the log and review the next due date on the maintenance plan.
| Field | What it means |
|---|---|
| Planned | Work is scheduled but not complete. |
| Completed | Work and required evidence have been recorded. |
| Overdue | The due date passed without completion. |
| Cancelled | The occurrence will not be performed and the reason should be clear. |
Troubleshooting#
The log cannot be marked complete#
Check required completion date, certificate, and actions fields for the task.
The next due date is wrong#
Review the parent maintenance task's periodicity and the last completion date.
Frequently asked questions#
Should I create logs manually?#
Scheduled plans normally create them. Manual logs can be used for exceptional maintenance when the relationship remains clear.
Can a completed log be edited?#
Follow the document's edit rules and retain audit history. Do not overwrite evidence casually.
Does a log post to the ledger?#
In EnigmaERP, no. It is an operational record. Repair invoices or capitalized repair costs create accounting effects.
Related topics#
- Asset Category
- Asset Location
- Asset
- Purchasing an Asset
- Depreciation
- Asset Movement
- Asset Repair
- Asset Reports